Acquisition of Goods and Services

Acquisition of Goods and Services under €40,000

All information, templates, and instructions regarding acquisitions under €40,000 can be found on the APAP Acquisitions SharePoint.

Among the main activities carried out by the Office:

• support for the planning of acquisitions and for the accounting, fiscal, and administrative management of goods and services acquisitions in compliance with University regulations and policies;

• accounting and administrative management of passive contracts for the acquisition of goods and services;

• administrative and accounting management of movable assets (inventory management of equipment and durable goods) – see Inventory Management of Movable Assets;

• management of the departmental contract with the supplier responsible for the organisation of events (conferences and seminars).

Acquisition of Equipment and IT Material

For acquisitions of equipment and IT material, as required by the resolution of the Department Council of 8 March 2024 (point 1.3), staff must contact colleagues from the IT Technical Services, who will carry out a review of the existing conventions and framework agreements available on the MePA and IntercentER platforms or within the University. They will also conduct a call for participation via email addressed to all academic staff, to which responses must be submitted within a specified deadline.

Acquisition of Goods and Services over €40,000

All acquisitions over €40,000 and below €140,000 follow a separate procedure, which involves the support of the Procurement and Supplies Area (APAP).

Contributions for Academic Publications in Open Access

APAP Circular no. 2925/2025 of 14/05/2025 established that, for administrative and accounting purposes, expenses for academic publications – articles in scientific journals or monographs subject to peer review or other refereeing systems – are considered atypical private-law contracts governed by the Italian Civil Code (Articles 1321 et seq.), and do not fall within the scope of Legislative Decree 36/2023 (Public Procurement Code), as provided by the resolution of the Board of Administration of 25 February 2025.

Such expenses remain, however, subject to compliance with the general principles of public contracting, the Digital Administration Code (Legislative Decree 82/2005), and Law no. 241/1990 on administrative procedure.

For this reason, applicants must submit the required documentation to the Office (publication request; declaration certifying the peer review or refereeing process; quotation, etc.) in order to obtain the approval of the publication by decree of the Director.

For monographs that are not subject to such refereeing systems or that are not Open Access, the request must be submitted to and evaluated by the Department Council.